Assistant Director Supply Chain Management

An officer at this level will be responsible to the Deputy Director Supply Chain Management in performing Supply Chain Management functions.  Specifically, duties and responsibilities will include:

1. Supervising the development and implementation of Supply Chain Management strategies, guidelines, policies, procedures, systems and manuals in compliance with the statutory requirements;
2. Providing technical support on best practices in the development and implementation of Divisional work plans, ODPP annual Procurement and Disposal Plans, budget preparation, performance management and quality assurance in the supplies management function;
3. Supervising negotiations pertaining Supply Chain Management for the ODPP as required by the PPAD Act, 2015 and Public Procurement and Asset Disposal Regulations 2020 and other laws;
4. Maintaining and safeguarding of financial instruments of tender security, performance security and bank guarantees issued by suppliers/service providers and monitor their applications;
5. Interpreting the Public Procurement and Disposal Act, Regulations and other statutes that impact on Supply Chain Management function;
6. Facilitating the development and maintenance of an updated list of registered suppliers for the ODPP and coordinating the training of suppliers of special Groups on interpretation of budget and the Public Procurement laws;
7. Providing timely professional advice and responding to all procurement related matters;
8. Assessing and mitigating supply chain, strategic and operational risk by ensuring appropriate internal controls are put in place;
9. Ensuring efficiency of systems, processes, Standard Operating Procedures (SOPs);
10. Providing technical support in preparation, publishing and distribution of procurement and asset disposal documents including invitation of tender, request for quotation and proposal, registration of suppliers and expression of interest;
11. Facilitating the development and implementation of periodic modern inventory management techniques, provision of goods, services and works;
12. Facilitating the uploading of tenders, expression of interest and any other relevant information to the Public Procurement Information Portal (PPIP) and in the ODPP’s website;
13. Facilitating responses to clarifications on issues raised by bidders and issue addendums and any amendments to tender documents;
14. Supervising the preparation and reviewing of reports in compliance with all procurement statutory requirements;
15. Providing technical input in executive, internal, and external committees to support the implementation of ODPP mandate;
16. Facilitating development of new tactical approaches to contracts, as well as new method for their applications, based on market research, PPADA and attendant Regulations; and
17. Coordinating coaching, mentorship, training and development of staff in the Division.