ADVERT/2026/0007

Assistant Director Administration

DPP 5

Permanent

Closes: 24 Aug 2026, 05:01

Opening Date

13 Aug 2026, 00:00

Closing Date

24 Aug 2026, 05:01

Job Description

Duties and Responsibilities

An officer at this level will be responsible to the Senior Assistant Director Administration in performing Administration functions. Specifically, duties and responsibilities will include:

Supervising development, implementation and review of the Administration policies, strategies and programmes;
Projecting planning and forecasting for Administration needs as per the ODPP mandate;
Supervising the development and implementation of the divisional work plan, budget, annual reports and ensure prudent utilization of resources;
Providing advice on Administration matters;
Supervising management of leased properties;
Supervising coordination of fleet management;
Monitoring hospitality and accommodation services;
Ensuring compliance with relevant legal and regulatory framework governing administrative services;
Monitoring management of Occupational, Health and Safety regulations, standards, procedures and guidelines;
Monitoring management of outsourced services;
Monitoring management of infrastructure and assets;
Coordinating the implementation of performance management of staff in the division;
Monitoring and evaluating the implementation of the Administration policies, strategies and programmes;
Supervising proper maintenance, security and confidentiality of administrative records;
Providing input in executive, internal, and external committees to support the implementation of ODPP mandate;
Providing mentorship, coaching, training and development of staff in the division; and
Participating in the mainstreaming of cross cutting government programmes including HIV/AIDS, gender, disability and alcohol and drug abuse.

Qualification Requirements

Main Requirements

6 requirements

i

Served in the grade of Principal Administration Officer for at least three (3) years OR a minimum period of nine (9) years work experience, three (3) years in a comparable and relevant position in the Public or Private Sector;

Required document: Appointment Letters
ii

Bachelor’s degree in any of the following disciplines: Public Administration/Business Administration, Business Management, Human Resource Management or its equivalent qualification from a recognized institution; OR Bachelor’s degree in Social Sciences with a Post Graduate Diploma in either Public Administration, Human Resource Management or its equivalent from a recognized institution;

Required document: Bachelors Certificate
iii

Administrative Officers Examination;

Required document: Administrative Officers Certificate
iv

Membership to a recognized professional body and in good standing;

Required document: Membership Certificate
v

Master’s degree in any of the following disciplines: Public Administration/Business Administration, Business Management, Human Resource Management, or its equivalent qualification from a recognized Institution will be an added advantage;
Added advantage
Required document: Masters Certificate
vi

Senior Management Course lasting not less than four (4) weeks;

Required document: SMC Certificate

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